Career/Volunteer

Thank you for your interest in participating in our work! Operation Eyesight is a community of support, and our work depends upon the energy, creativity and generosity of people like you.

Career Opportunities

Reports to: CFO

Position Summary

The Executive Assistant & Office Manager is responsible for all support functions required by the CEO & President, CFO, VP, Advancement, and all three Board of Directors (Canada, USA, UK). This position is also responsible for all office needs including but not limited to acting at the point of contact for all vendors and maintenance personnel and ensuring office supplies are proactively managed. This position will manage the Donor Engagement Specialist and assist with a variety of reception and administrative aspects of donor services including exceptional donor engagement and customer service.

This is a full time, permanent position with a comprehensive benefits program, excellent working environment, and room for growth. We offer a flexible work environment and competitive compensation for the successful candidate.

If this opportunity sounds like one you’d like to pursue, please submit your to hr@operationeyesight.com. More information about Operation Eyesight may be found on our website at www.operationeyesight.com

Operation Eyesight would like to thank all applicants for their interest in this position; however only those individuals selected for an interview will be contacted.

Key Accountabilities

Executive Support

  • Manage all communications including donor correspondence for the VP, Advancement and CEO & President;
  • Manage calendar for the VP, Advancement, CEO & President, CFO, and Directors;
  • Manage all Salesforce needs of the CEO & President, VP, Advancement, and CFO;
  • Prepare expense reports for the CEO & President, VP, Advancement, CFO, and Directors;
  • Coordinate with the Senior Leadership Team (SLT) in preparation of SLT meetings and follow up;
  • Support the CEO & President in liaising between the Boards of Directors and OE staff;
  • Keep important information and documents organized physically, and electronically;
  • Act as the gatekeeper for internal and external stakeholders, including vendors and donors;
  • Conduct research and create reports on various topics based on the needs of the CEO & President and VP, Advancement;
  • Manage all executive travel plans;

Office Management

  • Manage and mentor the Donor Engagement Specialist and assist that position with the following, when required:
  • Deal with daily flow of mail, courier faxes and telephoned messages. Complete the initial sorting and batching of donations received by mail;
  • Monitor and manage multiple email inboxes including info@operationeyesight.com and admin@operationeyesight.com;
  • Produce and prepare mailings, gift cards and promotional items;
  • Updating and maintaining Salesforce on behalf of all departments;
  • Assist with the organization of events as needed; oversee the use and supply of stationery and other office/kitchen supplies;
  • Communicate office changes/updates organizationally wide;
  • Point of contact for SerVantage, SureSystems, and Telus Biz Connect;
  • Assist in the onboarding of new employees;

Other

  • Any other requirement as assigned by the CFO and/or CEO & President.

Job-Related Skills

  • High ethical standards of behavior, good judgment, respect for others, confidentiality and attention to detail;
  • Strong interpersonal and communication skills in a multicultural environment;
  • Thoroughness and attention to detail;
  • Experience with Salesforce an asset;
  • Intermediate proficiency with all Microsoft Office programs;
  • Able to work independently and handle multi projects and priorities;
  • Excellent customer service skills;

Education/Training/Experience

  • Degree in a relevant field or a combination of education and experience;
  • A minimum of 5 years experience in Office Management or as an Executive Assistant;
  • Knowledge of and/or experience with international development organizations would be an asset;
  • Proven track record of database management;

Values

Operation Eyesight’s values:
Equity, Innovation, Citizenship, Compassion, Excellence

Volunteer Opportunities

The Operation Eyesight Canada Board of Directors are currently seeking a new volunteer board director. Operation Eyesight is a Calgary-based international development organization working to eliminate avoidable blindness in South Asia and sub-Saharan Africa. The organization’s volunteer board of directors are responsible for the strategic direction and oversight of the organization, and for maintaining key relationships with groups and individuals that affect Operation Eyesight’s ability to fulfill its mission and vision.

If you have experience in international development and share Operation Eyesight’s values of equity, innovation, global citizenship, compassion and excellence, please contact us. We would like to discuss this opportunity with you. The ideal candidate would be a current member of a senior management team and/or have previous government relations experience working for an NGO or the federal government.

Directors are elected for a two-year term. The board meets six times per year, which includes virtual participation and two in-person meetings per year in Calgary. Directors also participate on one standing committee each. We strive to foster a culture of diversity and inclusiveness, on the board and throughout the organization.

To explore this opportunity further, please send your resume and letter of interest to info@operationeyesight.com and include ‘Board Director’ in the subject line. Your email will be forwarded to the Governance & Nominations Committee.